Training records
GxPRead & Acknowledge · Training Records
Prove your people read the current version.
When a version becomes effective, acknowledgment records are created for the assigned audience. Users e-sign to confirm they’ve read it, the record becomes immutable, and it auto-supersedes when a newer version goes effective — a living training record.
What you get
Built to hold up under scrutiny
E-signed acknowledgments
Readers e-sign to acknowledge the current version; the record is immutable once signed.
Scoped distribution audiences
Target the right people by role, department, designation and plant — plus named individuals.
Overdue tracking & waivers
Scan for overdue reads, reconcile the audience against current membership, and document QA waivers.
Capabilities
Inside this capability
- Acknowledgment records created automatically on effective release
- E-signature acknowledgment; immutable once acknowledged
- Auto-supersede when a newer version becomes effective
- Personal ‘my acknowledgments’ and training-record views with outstanding-count badges
- Distribution rules across roles / departments / designations / plants, plus named targets
- Redistribution on new versions and audience reconciliation
- Release gating until everyone acknowledges, with QA force-release override
How it flows
Step by step
- 1
Go effective
A version is released; acknowledgment records are created for the audience.
- 2
Notify
Assigned readers see outstanding reads with a badge count.
- 3
Acknowledge
Each reader e-signs to confirm they’ve read the current version.
- 4
Supersede
A newer effective version auto-supersedes prior acknowledgments.
FAQ
Read & Acknowledge — questions
Each e-signed acknowledgment of an effective version is an immutable record tying a person to the exact version they read, available in their personal training-record view.
Yes — release can be gated on full acknowledgment, with a QA force-release override for documented exceptions.
Ready to put your documents on the record?
See how YourDocVault controls the full lifecycle — with the audit trail, e-signatures and controlled copies your quality system needs.