YourDocVaultYourDocVault

GxP document management

The controlled document system of record.

YourDocVault governs the entire life of a regulated document — draft to effective to obsolete — with 21 CFR Part 11 e-signatures, watermarked controlled copies, read-and-acknowledge training records, and an audit trail that can’t be quietly rewritten.

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  • 21 CFR Part 11 e-signatures
  • Tamper-evident audit trail
  • Controlled copies & watermarks
Controlled copy · 007
DV

Dezen Technology Solutions

Standard Operating Procedure

Document №SOP-QA-014
Version3.0
Effective18 Sep 2026
StatusEffective
1Draft
2Review
3Approved
4Effective

See it in action

A one-minute tour of YourDocVault

How a document moves through its controlled life — lifecycle, approval workflows, 21 CFR Part 11 e-signatures, controlled copies, read-and-acknowledge, and a tamper-evident audit trail.

A 60-second overview of YourDocVault.

Built for regulated teams

21 CFR Part 11GxP / GMPALCOA+ data integrityTamper-evident auditMulti-tenant isolation

Why YourDocVault

Everything a document control system owes an auditor

Not file storage with folders — a governed system of record where compliance controls are the defaults, not add-ons.

Audit-ready by default

A hash-chained, append-only audit trail and per-table history mean every action is on the record — and provably unaltered.

Part 11 e-signatures

Re-authenticated, contemporaneous signatures that record signer, meaning and GMT time in an immutable store.

Controlled copies

Server-burned three-layer watermarks, a numbered copy register, cover pages and signature manifests.

Immutable change control

Frozen versions with change-control numbers and reasons, and major.minor revision tracking.

Workflows you design

A visual graph engine with approver groups, quorums, parallel stages and reviewer-chosen routing.

Read & acknowledge

Effective versions become e-signed training records, scoped to the right audience and tracked for overdue reads.

Explore the platform

Every capability, one controlled system

A guided look at each part of YourDocVault — click through, or let it play.

The document lifecycle loop — creation with templates and auto-numbering, workflow approvals, distribution of controlled copies, read-and-acknowledge training, hash-sealed security, and retention/archive of obsolete documents.Document versioning and change control — archived Rev A and B, current Rev C and proposed Rev D, a magnified change note, and a lifecycle-evolution timeline.A configurable approval workflow — author/draft, department-head review, interdisciplinary check, HOD approval and client review, with approve and return-for-revision paths.Project-based document delivery for EPC / oil & gas — a project folder fed by a bulk import from the master document register, routed to procurement, safety and engineering department nodes.An authorized signatory signing a confidential agreement on screen with a stylus — a re-authenticated 21 CFR Part 11 electronic signature, sealed and secure.Documents with burned-in watermark stamps — controlled copy, uncontrolled, obsolete and superseded — with access logs and a watermark lifecycle.A training-effectiveness dashboard — team members, document versions and e-signed acknowledgment status, 42 of 45 acknowledged.Hash blocks forming a secure, hash-sealed chain — tamper-evident, with a tampering attempt deflected.Classification clearances mapping users and roles to restricted, confidential and public labels, alongside an attribute-based allow/deny rule builder.Loose documents auto-sorting into a plant → department → category repository tree — no folders to maintain.
01 / 10 · Lifecycle
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Industries

One system of record for every regulated operation

Wherever a document must be controlled, reviewed, signed and proven — from a pharma quality unit to an oil-and-gas project — YourDocVault keeps it audit-ready.

Pharma & biotech

SOPs, specifications and quality records under full GxP and Part 11 discipline.

Oil, gas & energy

HSE procedures, engineering drawings and permits under strict revision control.

Medical devices

Design-control documents and quality records with signed approvals and audit trails.

Manufacturing & QMS

Work instructions, forms and change control with controlled copies on the floor.

Project delivery

Run whole projects, not just single documents

For construction, oil & gas and EPC work: create a project, bulk-import its entire document register, and drive each document to completion by the responsible department — tracked to hand-over.

Explore project document control
Create a project & its document register
Bulk-import the full document list from a template
Complete each document by department allocation

Comment directly on drawings — built for construction, oil & gas projects

YourDocVault for oil and gas: in-context comments and markups on P&ID drawings, multi-user review, version awareness, and a comment-and-review journey View full size

8

Lifecycle states, fully governed

3-layer

Watermarks burned server-side

0

Editable audit records — append-only

Part 11

E-signatures, built in

FAQ

Questions, answered

A quick tour of how YourDocVault handles the things regulated teams ask about first.

YourDocVault is a document management system built for regulated teams. It controls the full document lifecycle — draft to effective to obsolete — with 21 CFR Part 11 e-signatures, watermarked controlled copies, read-and-acknowledge training records, and a tamper-evident audit trail.

Yes. YourDocVault is designed around GxP document control: unique, re-authenticated electronic signatures; an append-only, hash-sealed audit trail; controlled copies with server-burned watermarks and signature manifests; and immutable, change-controlled versions. Final compliance depends on your validated deployment and procedures.

Any operation where documents must be controlled, signed and proven — pharmaceuticals and biotech, oil, gas and energy, medical devices, and manufacturing and quality teams. The same lifecycle, e-signatures, controlled copies and audit trail apply whether it’s an SOP, an HSE procedure or a work instruction.

It can. YourDocVault runs in a controlled (GxP) mode with full effective/supersede/retention/e-signature discipline, or a lighter simple (review-only) mode — selectable per document category, so strict SOPs and casual internal docs live in the same system.

Only the effective version is the one users read. Releasing a new version automatically supersedes the previous one, advances the current-version pointer, and flags any outstanding controlled copies for recall.

Yes. Approvals are a graph you build on a drag-and-drop canvas — stages, transitions, approver groups with any / n-of-m / all quorum, parallel or sequential review, and reviewer-chosen routing — with different chains per document category.

Ready to put your documents on the record?

See how YourDocVault controls the full lifecycle — with the audit trail, e-signatures and controlled copies your quality system needs.

Request a demoSee the compliance story